Q: I want to hold a sanctioned event at my gym. Where do I begin?
A: The first step is to complete the 2008-2009 Request for Sanction form. This form is available online by clicking here.

Q: Can I register for a sanction online?
A: Yes, the meet director of the event may submit the sanction request online. Instructions can be found here.

Q: What are the eligibility requirements for a person to be a meet director of a sanctioned event?
A: In order to be a meet director of a sanctioned event, the person must be a current USA Gymnastics Professional member with all of the membership requirements fulfilled, (background check and safety/risk management certification), as well as the appropriate discipline level for the sanction event requested. Example: a men’s sanctioned event, must have a meet director that is a current Professional member with the Men’s discipline. Please note: For those Professional members requesting sanctions for Women’s or Acrobatic meets, they must also already have or complete the meet director exams for those disciplines. Example: a Women’s sanction event must have a meet director that is a current Professional member, with the Women’s discipline and the Women’s meet director certification.

Q: What is the processing time to request a sanction?
A: USA Gymnastics normal in house processing time is 3 to 4 weeks. Sanctioned placed online are processed in 24-72 business hours. Please submit sanction request at least 30 days from the date of the event. USA Gymnastics cannot guarantee that the certificate of insurance will be received in time for those sanction requested less than 30 days prior to the event. Please note: that there are late fees accessed on those sanctions requested less than 30 days for the date of the event

Q: How many disciplines can I place on one sanction?
A: Only one discipline is allowed per sanction. Example: If there is a men’s and women’s meet being held on the same day at the same location, each meet would be submitted on a separate sanction request form and sanction fees paid for both.

Q: What are the domestic sanction fees?
A: The fees for domestic sanctions are as follows:

Online Processing Fees-save $5 when processing online
72 participants or less = $50
73 participants or more = $100
Late fee (request placed less than 4 days) = $25 Example: A sanction request placed on a Thursday for a sanctioned event to be held on Sunday.
Please note: USA Gymnastics cannot guarantee that the certificate of insurance will be received by the event date for those sanctions requested less than 30 days prior to the event.

Q: I have applied for a sanction. Where will the sanction report form be sent?
A: Sanction report form and accident report forms are mailed to the club address listed on the sanction request form. For those sanction that have been processed less than 30 days prior to the event, the sanction report form will also be faxed to the club number provided on the sanction request form.

Q: What do I do if I haven’t received my report form prior to my sanctioned event?
A: Call Member Services at 1-800-345-4719 and request that new report form be mailed and/or faxed to the club.

Q: How do I cancel a sanction?
A: The original sanction report form must be returned to the USA Gymnastics National Office with the words “CANCELLED” written on the form. Please note: Sanction fees are non-refundable and non-transferable.

Q: Can a sanction be postponed?
A: Yes, if a meet cannot be held due to poor weather conditions the meet may be postponed. Please send in writing by mail, fax or email the date that the sanction should be changed to along with the sanction number. You will be faxed a new sanction reflecting the new dates in 48-72 business hours. USA Gymnastics- July 2008

Q: How do I make a change to a sanction that has already been submitted?
A: All changes to an original sanction must be submitted in writing by mail, fax or email. Once the change has been made a new sanction report form will be faxed in 24-72 business hours.

Q: My meet is today and I forgot to sanction. Can I still send in a request for sanction?
A: Yes, but the sanction MUST be sent via fax along with the rush processing of $100 and a $25 late processing fee. Same day sanctions are not permitted online. USA Gymnastics cannot provide a certificate of sanction for same day sanction request placed online. Please note: USA Gymnastics may refuse or may not be able to process same day sanction request.

Q: What do I do with the sanction report form?
A: Please follow the sanction report instructions below to ensure the proper reporting procedures are followed.

Step 1: Post the certificate of insurance at the event location.
Step 2: Ensure that all participating coaches and judges sign in and provide their member number and rating. Please note: all participants in the sanctioned event MUST have a current USA Gymnastics membership.
Step 3: Return the original completed sanction report form to the USA Gymnastics National Office
Step 4: Return a copy of the completed sanction report form, meet results and competition fees to the state/regional chair.

Q: What do I do with the sanction report form once the sanctioned event is over?
A: Once the sanctioned event is over, there are 2 separate steps that must be completed.

Step 1: The original completed sanction report form must be returned to the National Office within 7 business days of the event end date. The report form may be mailed to: Please note: faxed or emailed forms will not be accepted. USA Gymnastics
Member Services Dept.
132 E. Washington St.
Ste. 700
Indianapolis, IN 46204
Step 2: A copy of the completed sanction report form along with all of the meet scores and competition fees must be sent to the State/Regional Chairman in which the sanction event was held. State/Regional Chairman mailing addresses and contact information are located in each program’s rules and policy books. Please note: Meet scores do not need to be sent to the USA Gymnastics Natl. Office.

Q: Where do I send the scholarship money?
A: All Men, Trampoline and Tumbling and Acrobatic sanctioned events are required to send in an additional scholarship fees. Please see below for the fee schedule for each of these programs:

Men’s Program Scholarship Fund: $1 per participating athlete
Trampoline and Tumbling Program Scholarship Fund: $1 per participating athlete
Acrobatic Gymnastics Scholarship Program: $5 per participating athlete

Please send a copy of the original sanction and scholarship fees to the following address:

Q: Someone at my sanction event was injured. What procedures should be followed?
A: In the event of an injury of an athlete/coach/judge/spectator please follow the procedures below:

Step 1: The meet director must fill out and complete the appropriate sections of the accident report form. The sanction number, date on the event and meet director signature should be included on the form.
Step 2: The person and/or (if the individual is under the age of 18) responsible party (parent/guardian/coach) of the injured person must fill out the appropriate portion of the accident report form.
Step 3: A copy of the accident report form should be retained by both the meet director and the person and/or (if the individual is under the age of 18) responsible party of the injured person.
Step 4: If the accident involved a competing gymnast, keep the gymnast from activity for a full 24 hours.

Q: Where should the accident report form be sent?
A: It is the responsibility of the person injured and/or (if the individual is under 18) responsible party (parent/guardian/coach) of the athlete to submit the completed accident report forms to the insurance company that files the claim. Please note: USA Gymnastics does not receive the accident report form. Sending the accident report form to USA Gymnastics may cause delay in claims processing.

Please submit the accident report form to the following:

American Specialties Insurance Services
PO Box 459
Roanoke, IN 46783-0459

*Any and all questions regarding accident claims should be directed to American Specialties at: 1-800-566-7941

Please feel free to contact Member Services for any other question or concerns.

USA Gymnastics Member Services Department
Phone Hours: Monday 12:30pm-5:30pm eastern standard time
Tuesday – Friday 8:30am-5:30pm eastern standard time
1-800-345-4719 toll free
membership@usa-gymnastics.org